Paid pro rata, so when off sick ....

[ojread2]

at what rate should your wages be deducted?
I work in a nursery so we are paid for 39 weeks pro rata'd over 52. So, am I deducted at the full hourly rate or my pro rata'd one?

TIA

[factor-fiction]

I would expect you to lose 1/39th of your annual salary for each week you are off, but I'm not certain.
If you only lost 1/52nd of your pay for each week it would mean you could be off sick for all 39 weeks and only lose 39/52nds of your salary each year, meaning you'd get paid 13/52nds (one quarter) of your annual salary without working.
Do you not get any sick pay?

[ojread2]

Thanks factor, we do, but we are paid monthly and the day I took off was after pay day so it was taken form the next months wages at the non pro rata'd pay
We only get the entitled SSP

[Hypognosis]

Your line manager would be the obvious first port of call about an underpayment of salary incident, such as this. Either they can act on your behalf or you can get in touch with the payroll office yourself, to obtain an explanation (preferably in writing) of how they calculated this deduction.

Ideally, the act of drafting their reply to you will make them see the error for themselves and the adjustment could be in your next month's pay packet. If not, then at least you would have their reasoning on record before you take things further.

Expect to see calculations such as (for example: sick day on the 10th day of a 31 day month)
9 days at [annual full time salary] x 1/12 x 39/52 = £x.xx
1 days at [sick pay rate of 0.00] x 1/12 x 39/52 = £0.00
21 days at [annual full time salary] x 1/12 x 39/52 = £y.yy

I imagine their computer system limits them to something more like this...
[annual full time salary] x 1/12 x 39/52 = 1 month's pro-rata'd salary
deductions:
1 day @ [full time salary/365] = £z.zz

Although [salary/365] is not necessarily the way any/all employers would assess how much 1 day's salary actually amounts to. Some might refine it according to whether there are 28/29/30/31 days in the month in question.

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I just re-read your question and noticed you mention hourly rate. My answer may be unhelpful but I don't want to scrap what I've written so far.

[factor-fiction]

This all seems to be more complicated than it should be. I suggest you ask at work.

From a layman's point of view I would look at it like this. If you were off for all the available 39 weeks (195 days) in the year you would expect to get no pay (other than OSP/SSP) for the year. So for each day you are off you should lose 1/195th of your annual salary. if you are off all year you'd lose 195/195ths

[ojread2]

thanks both
I shall ask our accounts lady (it's complicated but we are run by a committee and my line manager wouldn't have a clue) once she gets back form her jollies!