Crosswords1 min ago
How to make ur job sound interesting! HELP
20 Answers
Right people, i have to talk to some potential covers whilst i'm on maternity leave....
I just need to run through my job spec....!!
Any useful acting tips/advice or duties from a PA/Administrator?!
I just need to run through my job spec....!!
Any useful acting tips/advice or duties from a PA/Administrator?!
Answers
Best Answer
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For more on marking an answer as the "Best Answer", please visit our FAQ.I personally like job descriptions that make it sound high powered, important and at executive level. Things like:-
"...to support the Directorate through the provision of an efficient and comprehensive secretarial, administrative and clerical service, including working on own initiative, and being accountable for assigned administrative procedures and specific work projects."
"...to support the Directorate through the provision of an efficient and comprehensive secretarial, administrative and clerical service, including working on own initiative, and being accountable for assigned administrative procedures and specific work projects."
Well its an extremely quiet office!! And i'm on my own A LOT- with extremely little work to do!!
I report to Managing Partner - its only me, him and one another (whos only in on wednesdays).
This is what i wrote up...
PA/Administrator
Assisting Managing Partner
� Diary management
� Travel arrangements
� Setting-up meetings/client liaison
� Typing up correspondence
� PowerPoint presentations
� Personal tasks
� Checking emails
Office Management
� Post
� Financial Times
� Kitchen � tea, coffee, milk, biscuits
� Stationary
� Ordering water
� Keep office clean and tidy
Filing � invoices, statements, articles, publications, business cards
Research - companies or individuals online
Boardroom � set up for meetings
Meet and Greet
Answering phones
I report to Managing Partner - its only me, him and one another (whos only in on wednesdays).
This is what i wrote up...
PA/Administrator
Assisting Managing Partner
� Diary management
� Travel arrangements
� Setting-up meetings/client liaison
� Typing up correspondence
� PowerPoint presentations
� Personal tasks
� Checking emails
Office Management
� Post
� Financial Times
� Kitchen � tea, coffee, milk, biscuits
� Stationary
� Ordering water
� Keep office clean and tidy
Filing � invoices, statements, articles, publications, business cards
Research - companies or individuals online
Boardroom � set up for meetings
Meet and Greet
Answering phones
Hey angel, Jump onto google pop in "PA Job Spec" and you will get 100's of job adverts and career advice sites, they will have loads of additional bits you could add in.
When you actually write down what a PA does the list is endless..... I once had to get my boss a new car tyre, not to mention wives/mistresses birthday presents, etc.... that was certainly not on the job spec! x
When you actually write down what a PA does the list is endless..... I once had to get my boss a new car tyre, not to mention wives/mistresses birthday presents, etc.... that was certainly not on the job spec! x
You should put these as headings but make a full handover file with further details. The cover may take their own notes during handover but you can bet that the temp you take on now will not stay the whole duration so it will be handy to have proper notes for the next person
For example:
Travel arrangements:
We use a booking agent Carlson Wagonlit Travel Tel 0000000000. Account number: ........ Obtain full details of travel required. Book. Email the traveller their full travel itinerary. bla bla bla
You need to completely hand everything over in full to save getting emergency calls from the office.
For example:
Travel arrangements:
We use a booking agent Carlson Wagonlit Travel Tel 0000000000. Account number: ........ Obtain full details of travel required. Book. Email the traveller their full travel itinerary. bla bla bla
You need to completely hand everything over in full to save getting emergency calls from the office.
Badgerchops is soooo right - I was off last month for a fortnight (in hospital) and I was getting pathetic calls on silly matters! If you can leave as much info as possible - telephone numbers, people you order from, account numbers, client numbers, any petty cash keys/other keys and other useful documents like templates of your work - this will save any calls! Simpler the info - the better. It's always the small things that blow up!
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