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E-Mail Attachments
What is the easiest and best format to attach and send a file i.e. PDF/WORD or jpg. Thanks for any help.
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The answer might depend upon what the recipient will do with the file.
If they're expecting a photo, which could (for example) be incorporated into a report, then sending the original jpeg from your camera would be the obvious thing to do; converting it a a pdf would be pointless and could make it harder for the recipient to make use of.
Similarly, if you're submitting an article to a magazine, the editor will probably want to to make changes to it, and then to copy and paste the article into the magazine. That's dead easy for the editor to do if you send it as a Word document but far harder if you send it as a (non-editable) pdf. Even so, if you were sending the article to the local vicar, for inclusion in the parish magazine, it might be best to ensure that you use the older .doc Word format, rather than the newer .docx one, in case he's only got an old version of Word on his computer.
If it's your c.v. that you're submitting to a potential employer, then Word format would be acceptable but pdf might be preferable in order to ensure that it's displayed on the recipient's screen inexactly the same way that it is on yours. That would be particularly important if you've used a non-standard font (that most people won't have on their computers) when preparing your document. Using pdf will see the font preserved but a Word format would see it replaced by something else on the recipient's screen.
If they're expecting a photo, which could (for example) be incorporated into a report, then sending the original jpeg from your camera would be the obvious thing to do; converting it a a pdf would be pointless and could make it harder for the recipient to make use of.
Similarly, if you're submitting an article to a magazine, the editor will probably want to to make changes to it, and then to copy and paste the article into the magazine. That's dead easy for the editor to do if you send it as a Word document but far harder if you send it as a (non-editable) pdf. Even so, if you were sending the article to the local vicar, for inclusion in the parish magazine, it might be best to ensure that you use the older .doc Word format, rather than the newer .docx one, in case he's only got an old version of Word on his computer.
If it's your c.v. that you're submitting to a potential employer, then Word format would be acceptable but pdf might be preferable in order to ensure that it's displayed on the recipient's screen inexactly the same way that it is on yours. That would be particularly important if you've used a non-standard font (that most people won't have on their computers) when preparing your document. Using pdf will see the font preserved but a Word format would see it replaced by something else on the recipient's screen.
i`d agree with the jpg for pictures but documents depend on what you are doing with them and what programs the recipient has along with their page formatting. I`ve sent and received word documents and never had any issues. if its something that needs editing and returning then how many people have a pdf editor. Even a difference in margin settings gets some people screaming when their beautifully laid out document goes awry.
Why are you 'opening the document'?
Scan it as a pdf and save it to your hard drive but do NOT try and email directly from the file. Instead create a new email and then add it as an attachment. There's no 'opening' involved, so you should have a problem.
(However I wonder if you're trying to scan the document into an OCR program, rather than simply as a pdf? If so, it's hardly surprising that your OCR software is trying to extract the text, as that's what it's there for!)
Scan it as a pdf and save it to your hard drive but do NOT try and email directly from the file. Instead create a new email and then add it as an attachment. There's no 'opening' involved, so you should have a problem.
(However I wonder if you're trying to scan the document into an OCR program, rather than simply as a pdf? If so, it's hardly surprising that your OCR software is trying to extract the text, as that's what it's there for!)
'Folders' don't really exist (or certainly not in the way that they appear to)!
Let's say that you've got the following files in various places on your hard drive:
Xmas1.jpg
ChristmasLetter.doc
ChristmasCard.psd
For your convenience, you decide to create a folder called ChristmasBits and you then proceed to move those three files into your new folder. Windows Explorer shows that the files have moved but all that has really happened is that they've stayed in exactly the same place on your hard drive but you've now created an 'index' (in the form of the folder) that shows them all at the same time. So there isn't actually a single file which contains the three other files. Since ChristmasBits isn't actually a file, you can't email it to anyone.
If you do want to bundle several files together, to create a single file which you can then email, you need to 'zip' them. To do so, highlight all of the individual files (e.g. by holding down Ctrl as you select them one by one), right-click and select Send To > Compressed (Zipped) Folder.
Let's say that you've got the following files in various places on your hard drive:
Xmas1.jpg
ChristmasLetter.doc
ChristmasCard.psd
For your convenience, you decide to create a folder called ChristmasBits and you then proceed to move those three files into your new folder. Windows Explorer shows that the files have moved but all that has really happened is that they've stayed in exactly the same place on your hard drive but you've now created an 'index' (in the form of the folder) that shows them all at the same time. So there isn't actually a single file which contains the three other files. Since ChristmasBits isn't actually a file, you can't email it to anyone.
If you do want to bundle several files together, to create a single file which you can then email, you need to 'zip' them. To do so, highlight all of the individual files (e.g. by holding down Ctrl as you select them one by one), right-click and select Send To > Compressed (Zipped) Folder.
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