English Correction

[fatema]

Hi Everyone, please tell me what is the best way to send an email to an office employee regarding leave application form.(in my office if any employee took leave we submit to an leave application form to our Hr department) Hi xyz, Please submit your leave application form before Sep 24, that i may update your leave record. thanks xyz

[Peter Pedant]

Hi Fatema !
office styles vary - I was recently taught to put Dear and not Hi

Dear xyz Please submit your leave application to ( email address ) before 24 Sep 2016 so that I may update your leave record. Thank you ABC ( Fatema) at HR

we had formal lessons on this on the AAT 2 course
( but then fifty years ago we had formal lessons on writing and typing office letters...)

it has the elements of 1) who it is from 2) what they want them to do 3) a return address 4) a date

others - who actualy work in offices may have different ideas

[Old_Geezer]

Unsure what you are asking. But you seem to have written a decent enough e-mail for the employee.

"Hi xyz. Please submit your leave application form before Sep 24, so that I may update your leave record. Thanks abc "

Don't HR supply the forms ?

[Peter Pedant]

Hi Geez

the kidz have to be taught about formality in an office as the skoolz are lacking this as well as fundamental arithmetic, communication, and so on

Hi was too informal
thx is not acceptable
email addresses should not be 'funny' - [email protected] and so on. luvaboy as a handle definitely out

[Old_Geezer]

Inter employee communications were never scrutinised tat much when I was employed. The board may send diktats down but they were not strictly enforced. However you speak to your collogues or staff should be fine for an e-mail. But I guess it can vary from company to company.

fatema's English was fairly near though.

[Old_Geezer]

...scrutinised that much...
as I typed >:-(

[Old_Geezer]

...your colleagues or...

is the spell check not working on my PC or something ?

[Peter Pedant]

we all have difficulty with new gadgets Geez-baby

what is wrong with a post-card ? that's what I say

[fatema]

Hi all, how to write an email to an office employee that he was not present in the office so he must submit his leave application form to HR derpartment.

Dear xyz,

you were not present on your duty on 3rd sep, 16 sep and 14 sep, so please submit your leave application form that I may update your leave record.

Thank you,
xyz

[jno]

Dear X
As you were out of the office [whenever] can I ask you to submit you application form for leave to me before September 24 so I can update your record. Thank you.
Fatema
HR boss

Something like that... I'm not sure why it matters that he was out of the office, but put it in if it's relevant.

[jno]

sorry, *your* application form

[Old_Geezer]

Dear xyz, 

you were not present on the 3rd Sep, 16th Sep and 14th Sep, so please submit your leave application form that I may update your leave record.

Thank you, abc