mail merge

[jaycee401]

I really am dum when it comes to technology.
At work I need to send an email each monday to a list of clients. We use outlook and I have set up a contact list with the clients name and addresses etc. The document I need to send each week is in word form.
I need to know how I can insert the word doc into the email and how to send it as a mail merge to all clients., rather than having to send a separate email to everyone. Im not sure if I have made the contact list in the right place to enable me to send the emails,do I have to file them in a folder somewhere. Hope this makes sense. Thanks.

[rojash]

I can't see any way that you can achieve it with Outlook.
You can produce separate personalised documents using the mailmerge facility in Word, but you would then need to attach each personalised document to a separate e-mail and send them individually. If you send an e-mail to a contact list, the e-mail is only sent once but delivered to multiple addresses. But in the latter case they will each receive an identical e-mail with an identical attachment. There are alternative e-mail programs that a specifically designed to send out e-mailshots.

[wildwood]

I presume this contact list is in CSV form in which case the list can be copied to Outlook contacts.
When finished with the Word document, press the file tab and select send. this will open an Outlook mail page (if Outlook is your default mail program) with the document attached, then just send it to the contacts on the list as usual.

If this list has pretty much the same contacts on it every week you can make a separate contact list for this task and send it to the whole list with a couple of clicks..

[Hugh Spencer]

Try this:-
Open Address Book , choose File>New Group, choose a name for your new group, add names of members in the space below and their e-mail addresses, click Add. After completing all the members, click OK.
To send to the Group:-
Outlook Express, File, New, Mail Message, Click To, double click name of Group, Ok.

[jaycee401]

Brilliant - sorted many many many thanks xx