Microsoft Outlook

[ange1_face]

I wonder if someone can help me.....

My manager asked in work if anybody had been viewing her calender (which when you click on 'open a shared calander') her's comes up and you can view all appts. When she asked I said I had been in to it to see if she was in on a particular day. Somebody else has been in to her calender and taken 'confidential' information and shared with other people. That person was not me BTW! The person who it was has also come forward (and said that she viewed information). I was later asked how I got access to the calender and I explained it was 'shared' I was told I shouldn't have ever looked.....but if its shared calender surely the problem lies with the manager not having correct control of her outlook? It looks like things are going to be taken to disaplinary level and now I'm annoyed at myself!

My question is - Can you just click on shared and it shares with anyone or do you have to specificly pick the people your sharing with?

[squarebear]

You have to choose who you share it with.

[ange1_face]

So how did I have access to it if they say I've never been given access? Unless I've someway 'hacked' but I'm so not bright enough! Doh!

[squarebear]

More likely, they have been messing about with delegates/[permissions and accidentally added a department or group of users.

However, if you knew you didn't have access to her calendar/inbox, you shouldn't have tried it hoping to get in.

[ange1_face]

I didn't try hoping to get in - I assumed people share their calender so that its easier to view where people are, if they're free in a meeting or what not. Esp when people are travelling and you're not sure what office they're in. It seems easier to go in to a calender than call and interupt them!

[ange1_face]

oh and I don't have access to her inbox - just to view her calender!

[squarebear]

With all due respect, if you were trying her calendar, you were obviously hoping it would display. I see no reason why people would share their information out to all the other employees. If you wanted to know if someone was in, you should ring or go round to them, not try to get in their email.

[ChuckFickens]

The manager shouldn't have set their calendar to be shared if it contains confidential information and should be reprimanded for doing so

you shouldn't have tried to access confidential information regardless and also should be reprimanded.

Explain that you assumed as it was shared it was for available for general use, apologise and suggest that a reworking of company security procedures is required to stop this happening again.

[squarebear]

However, if the user has shared her calendar incorrectly and your excuse is genuine, I don't think you have anything to worry about. They will be more interested in the person who passed on confidential information and will probably be just wondering how you got in to see how they did it.

I wouldn't worry.

[ange1_face]

I'm fairly new to the role and the way I worked in a prev role (same company) was to view peoples calenders if you wanted to know where they would be on a particular day. This was a 'normal' thing in my prev role.
I didn't access in the hope to 'find' something. I was told by one person she would be in a particular place and I checked to see if that was the case and then came straight back out. There was lots of rumors flying around about her whereabouts so I simply checked to find out rather than listen to gossip!

I explained this to my manager - that it was a way of working in my old area and that I even had to schedule in my lunch hour, holidays all meetings as time for specific work, so if someone looked at my calender they could see exactly where i was and also so I could manage my time. I even still do it now to be fair, even tho nobody really needs to look - its just the way I've been "brought up" so to speak by my previous area.

I'm starting to wish I never said anything in the first place!