What Are The Duties Of Village Parish Secretary

[dorisday]

I have been 'volunteered' to take on the parish secretary position. I wondered if anyone knows of a website that will help me with my duties.

[Old_Geezer]

I suspect the role will depend on what the parish council has decided it needs and may vary. Best of luck finding a website but I think you may gain better information by asking those on the council what is expected ?

[bednobs]

the only time we ever here from ours is when the allotment fees are due

[Zacs-Master]

Broadly, your duties will be:
Set up meetings of Trustees and the Management Committee. The number of meetings varies according to need and level of activity, but typically the Trustees meet twice per year and the Management Committee meets once.

Prepare and distribute agendas for meetings.

Write minutes of meetings and distribute.
This is mainly done via email although some hard-copy distribution is also required for both groups.

Prepare any correspondence resulting from meetings.

Write to all regular Hall users, usually annually, notifying them of lettings charges for the coming year.
This is mainly hard copy.

Maintain minute books for both groups, files of correspondence and key documents.

Forward information/ updates from relevant bodies to other Trustees, as appropriate.

There will be other specific duties and you may be a signatory for their financial dealings (writing cheques etc).