Holiday Calculation

[eve1974]

Annual leave

Please will someone tell me how to do the equation for:

Yearly entitlement: 20 days (excl bank hols)

Leave year runs 1 January to 31 dec 2021

Employment start date was 20 sept 2021

I’ve used online calculators so have the answer but want to know the EQUATION pls.

[bobbinwales]

re you asking for 2021 entitllement. Well its 28 for a full year so thats about 2.3 a month, So just over 3 months is near as dammit 7 days.

[bobbinwales]

Best to do it on weeks or days(102). I think its 28 x 102/365

[bobbinwales]

actually with my supervisor hat on am wondering whether its 28 x 103/365 as you were employed for 11 days not 10 in September, then 31 October, 30 Nov and 31 December.
Assuming your staying for the rest of 2021 and your annual bank statutary hols is 8 pa, and that you work 5 days a week, equal hours

[eve1974]

Oh bobbinwales that’s great Ty !

[bobbinwales]

I sometimes do these at work but theres sometimes a minor tweak needed. Hopefully someone else can check it. Are they saying its a different figure at work?

[bobbinwales]

Its actually nearly 8 then so depends on how they round, We do it in hours not days, yours might to

[eve1974]

Hmmm your equations make sense (thank you!)

But then the gov website shows 9.5 days

https://www.gov.uk/calculate-your-holiday-entitlement

[eve1974]

This wld. Be done in days not hours btw

[bobbinwales]

I dont see where the 9.5 comes from either but it does show that, am sure we've queried this at work before and gov site was wrong. Is it assuming you worked all September or get a full months entitlemnt for the part month of september?

[eve1974]

Hmmm maybe the site is indeed wrong (tho that wld be bad as lots of folk use that calculator)

[bobbinwales]

On the gov webiste try changing your start date to say 2nd september and then to say 29th Sept and see if it still give's the same answer, if so then the gov site is wrong IMO

[eve1974]

Yup good suggestion. And yes both other dates bring back 9.5 ! Bit bad considering it’s a gov site!

[THECORBYLOON]

I used it to calculate the entitlement for someone employed from 1.1.21 to 19.9.21 and it gave the answer as 20.1 days.

As it's saying it's 9.5 days from 20.9.21 to 31.12.21, that gives a total of 29.6 days for the whole year.

[THECORBYLOON]

This is how the Government calculates the entitlement.

https://bit.ly/3G25m6g

An employee gets 1/12 annual entitlement for each month or part of month worked and that is rounded up to the nearest half-day or whole day.

In your case, you will have been employed in four months or one third of the year. That means your entitlement is

4/12 × 28 = 9.3 rounded up to 9.5 days.

When I worked for DWP, we had calculators for full-year, part year, change from full-time to part-time, change from part-time to full-time, you name it, we had a calculator.

Each one was based on days worked or remaining in a leave year.

[eve1974]

Corby so helpful esp that link to the gov explanations Ty!

Interestingly- altho uk statutory is 28 days my contract says 20 day + bank hols (which over a year totals 28 obv).

But as there will be only 2 bank hols since I began (Xmas and Boxing Day) then how does this affect calculation?

[bobbinwales]

bank hols are done on the full year and then prorata'd.

Thanks thecorbeyloon. Am puzzled as to why would the gov calculator give 4 full months for what was only three and third months. If it rounds up to full months that means someone who starts on 3o December would still be given a full months entitlemnt thats 1/12th of 28 so thats more than 2 days so you could take both days off in December on full pay!

[bobbinwales]

When theres a bank holiday eve if you have the day off it would be one of your 28 days that your entitled to (20+8) in a full year.

Am sure we do it based on actual hours worked in the year so dont round up a part month to a full month.

[eve1974]

And In the meantime…. I just think you’re both brain boxes cos you can do the maths

[THECORBYLOON]

The minimum entitlement is 5.6 times the days worked each week and 5.6 x 5 is where the twenty-eight comes from.

That twenty-eight can include Bank Holidays which is what your employer has chosen.